How to share individual responses?

Sometimes respondents need more than a confirmation that their form was submitted—they may also need a clear record of the answers they provided. With Porsline’s online form builder, you can open each respondent’s individual Answer Sheet and, when needed, make it available to them after submission.

This video shows how Individual Responses work and how you can personalise and share each Answer Sheet.

What You Will Learn

• Open an individual Answer Sheet from the Results Table.
• Print the response or save it as a PDF.
• Enable Share Individual Responses.
• Personalise the Answer Sheet title and description using form data.
• Make the individual response available from the End Page or through notifications.

When Sharing Individual Responses Is Useful

Sharing an individual response is useful when a respondent needs a record of exactly what they submitted. It can also reduce manual follow-up when teams would otherwise need to copy answers into separate confirmation messages.

Give Customers a Record of Their Request

A customer may submit a complaint, service request or detailed feedback form and later need to review the information provided. In customer experience surveys, an individual response link can give the customer access to their own submitted answers while your team keeps the complete dataset in Porsline.

Share Submitted Information in HR Workflows

An employee or applicant may need a copy of information submitted through an internal form or evaluation. Within an employee survey solution, sharing the individual Answer Sheet provides a clear reference without requiring the respondent to submit the form again.

Choose How Respondents Access Their Answer Sheet

The video demonstrates two main routes: providing the Individual Responses link from the End Page or inserting it into an Email Notification. You can also customise the Answer Sheet label and description with relevant answers or variables.

Before enabling the feature for a live form, submit a test response and review the Answer Sheet from the respondent’s perspective. Confirm that only the information you intend to share is visible.